How to send a file by email. How to send a document by email for dummies A colleague wants to take a photo of my card on an iPhone to get a refund for lunch. Allow

E-mail is used not only for sending messages, but also for sending files (documents, photographs, etc.). They are called nested or attached.

Nested or attached file(attachment) is some kind of file from a computer that we add to a letter to send it by email.

How to attach a file to a letter and send it

Let's say I want a document that is on my computer to end up on my colleague's computer. I know his email address, which means I can write a letter from my mailbox and attach a file to it.

When a colleague logs into his email, he will see a new message containing a document. He can open it directly in mail or download it to his computer.

The file transfer technology is as follows:

1. Open your email account.
2. We write a letter: indicate the recipient's email address, subject and, if necessary, print the message.
3. Click the special button to add a file.
4. In the window that opens, select a file from your computer.
5. Send the letter by clicking on the appropriate button.

Example

1. I open my email and click on the button to write a letter.

2. I type the address of the person to whom I want to send the file and indicate the subject.

I don’t have to type the text, because I just need to send the file. But I usually type it: I say hello, I explain what exactly I am sending and why.

3. To attach a file, click on the special button at the top or bottom (above or below the part for entering text).

4. A small window opens with files and folders on my computer. In it I should find what I want to send.

Let's say I need to send a document that is located on my computer in Local Drive D in the Agreements folder. So, in the window I open Local disk D:

And I open the Agreements folder:

The files that are in this folder are shown. I find the one I want to send among them and double-click on it with the left mouse button.

The window disappears and my document appears above or below the attach button.

Immediately after this, my message with the attached document will go to the specified address. This is how the recipient will see it:

Notice the paperclip icon at the end. This way the email site shows that there is an attached file inside.

Having opened the letter, the recipient will see both the text and the document, which he can view or download to his computer.

How to add multiple files to an email

You can add several files of any type to one letter. This can be photographs, documents, music and even video.

To do this, it is not at all necessary to send several letters - you can write one and add to it everything that you want to send. It happens like this: we write a letter, add one file to it, then, in the same way, another, a third, and so on.

But what if there are not one or two, but more than ten? Is it possible to add an entire folder rather than each file individually?

Unfortunately, you cannot send the folder by email. But it can be archived and attached to the letter.

This can be done directly in the window through which we add the file to be sent. Right-click on the folder, select 7-Zip or WinRAR from the list and create an archive.

Then select the newly created archive there, that is, double-click on it with the left mouse button.

The archive containing the folder needed for forwarding is attached to the letter. All that remains is to send it.

Nuances

If you plan to send more than three files in one email, then it is considered good practice to archive them.

For example, I want to send ten photos to a friend. You can, of course, send ten letters, adding a photo to each of them. But this is inconvenient neither for me nor, especially for him. So I decide to send one letter with all the photos attached.

In this case, it would be more correct to put them in a separate folder on the computer itself, then archive it and add the resulting archive when sending a letter.

As a result, one file will be sent, not ten. It will be easier for my friend to download it to his computer and unzip it than to look at (download) each photo separately.

Before sending photos via email, they should be compressed (reduced in size).

This is more than a rule of good manners. This is a necessity! But, unfortunately, many users are not even aware of this.

You will learn more about why this is needed and how to do it in the lesson “Photo compression”.

Exercise

1. Send a letter with an attached file from your email address to your own address. That is, in the “To” field, type your email address. After sending, you will receive a letter from yourself with this attached file.
2. Open your letter and try to view the sent file directly in the mail. Then download it to your computer and open it directly from it.
3. Send letters to your address with several attached files (both individually and archived).
4. Try sending photos after compressing them.

How to send a document by email for dummies, three easy ways.

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With the development of the World Wide Web, more ways to communicate between people at a distance have appeared. Now you can not only call someone without leaving your home, but also send an email.

At the same time, using e-mail, you can send letters with attachments in the form of various text documents, presentations, photographs, videos, and more. Of course, the whole process of sending an email with an attachment is quite simple.

However, it is sometimes difficult for novice users to cope with this task without outside help. This article will take a closer look at sending emails with attachments.

How to send a document by email

Despite the many different services that provide the ability to send letters electronically via the Internet (Yandex.Mail, Gmail, Mail.ru, Yahoo, Rambler and others), they all work according to the same algorithm.

Only attaching a file on such services may vary slightly. But in general, to send an email with an attachment, you can follow the following procedure:

• First, you need to log into your account on the service and click on “Write” or another button provided by the mail service for writing a letter electronically.
• Then indicate in the “To” line the email address of the recipient.
• If necessary, you can specify the subject of your letter in the “Subject” field.
• Next, in addition to plain text, if you need to send a document or other file from a computer, you need to find the tool that is responsible for this on the service you use and click on it. For example, if you use Yandex.Mail, Gmail or Yahoo for these purposes, then you need to click on the icon in the form of a paper clip, and on Mail.ru and Rambler there is an “Attach file” button.
• After you find the document you want to send, click on it with the mouse to select it and click on the “Open” button.
• After uploading the files to the mail service, check that the letter is formatted correctly (to whom you are sending it and what exactly). If there are more documents than you need or you have chosen the wrong thing, then, as a rule, a trash icon appears next to it on the right side, clicking on which deletes the unnecessary file. To add a document, again click either on the paperclip or on “Attach file”.
• To send an email to the recipient, click on the “Send” button.

It is also worth noting that when using the mobile version of mailboxes, the algorithm of actions is similar to the extended one. That is, if you are on the road and the required document is on your phone or tablet, then if you have a mobile application, it can also be sent by e-mail.

In this case, also fill out all the required fields, and then click on the paperclip or “Attach file”, thus adding the document and sending. As you can see, everything is quite simple and convenient.

Send link

If your document is stored on cloud services such as Google Drive, Yandex Drive, and others, or you created the document in Google Doc, then you can send a link to the document.

To do this, open the document, click on access settings and copy the link, which can be sent in an email. If these are documents stored on Drive, then you can download them to your computer; if this is a document in Google Docs, then you can jointly edit it, make amendments, comments, and so on.

Word

If you use the Word program to create and edit documents, you can set up the email sending function once and then use it.

Instructions:

Pay attention to the top panel, namely the tab - mailings. A new icon should appear there, with the name you gave it.

Now, after creating or editing a document, click on this icon. You only need to indicate the recipient's email, and the document will be sent to the specified address.

How to send a document by email, summary

I showed you three ways to send a document by email, choose the one that is most convenient for you. Once you send a letter, you will understand that there is nothing complicated in this process.

The main thing to understand is that you do not send the paper document, it remains with you. You send an electronic copy of it, and the recipient will print it himself if necessary.

But to send the paper original of any document, you should use our regular, all-usual mail and send the document by registered mail.

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Each business entity must, when concluding an agreement, provide the counterparty with all the necessary information for execution of the agreement and its subsequent execution. What information should be transferred to the counterparty and how to formalize it is a question that occupies many entrepreneurs at the beginning of their activities.

The article suggests finding out what the details of an individual entrepreneur are and considering a sample letter with the details.

What are the details of an individual entrepreneur?

The details of an entrepreneur, as well as a legal entity - an organization, are information that characterizes an individual entrepreneur (legal entity) as a subject of economic activity. The first thing business partners ask for when there is a verbal agreement to conclude a deal is a letter with details. What they contain and how they can be used.

An expanded, but not maximum, list of individual entrepreneur details contains the following information:

• Full name of the entrepreneur,
• IP registration address,
• OGRNIP,
• OKVED,
• OKPO,
• Bank details,
• contact number,
• Email.

This list can be expanded both at the request of the entrepreneur and at the request of his business partners.

Please note: The list of required details for a legal entity includes . This detail is the registration code. Some organizations may be registered not once, but several times. Each time an organization is registered, an additional checkpoint will be assigned. An individual entrepreneur is registered only once, so a checkpoint is not assigned to him at all.

Such a letter is provided both in paper and electronic form. It may have a round seal and signature of the entrepreneur and his chief accountant. For the convenience of filling out documents, it is advisable to provide the business partner with details in one of the text document formats, .doc, .rtf for example. This will make it easier for him to fill out invoices and contracts, and when filling out a payment order to the bank, he will definitely not make a mistake in filling out the details.

Please note: Along with the letter containing the details of the entrepreneur (organization), as a rule, copies of documents confirming the information contained in the letter are provided. Copies of certificates, extracts from the Unified State Register of Individual Entrepreneurs, etc.

Individual entrepreneur details in the contract sample design

One of the main documents for which details may be required is an agreement. As a rule, they are indicated in the contract in one article (section). Individual entrepreneur details in the contract are a necessary element; without it, both the draft contract itself and the transaction itself cannot be executed.

It looks like this:

Please note: Since individual entrepreneurs and legal entities have some differences in status, the details that correspond to each other and are indicated in the contract may differ. corresponds to the OGRN of a legal entity. The TIN of an entrepreneur (individual) has 12 numbers, the TIN of a legal entity is only 10, and it is supplemented by a checkpoint.

Individual entrepreneur bank details

Banking details are usually separated into a separate subtype of details. They are intended to ensure that the other party to the contract makes the necessary payment as payment for goods, work or services. The information contained in the bank details is transferred to the payment order and the buyer's bank makes a payment using them.

Another purpose of the details is the ability to seize the accounts of an unscrupulous counterparty, seller or performer who, having taken the funds, did not fulfill the obligations under the contract. In this case, the interested party can apply in court for interim measures in the form of seizure of a bank account. When the current account number and the bank in which such an account is opened are known to the applicant, then, accordingly, this procedure is simplified.

Bank details include:

• (name “r/s” and 20 digits of number),
• the bank where the account is opened,
• location of the bank,
• bank correspondent account number (name “c/s” and 20 digits of the number),
• bank identification number (BIC) containing nine characters,
• TIN and KPP of the bank (optional).

Please note: The last three digits of the BIC and the correspondent account must match. If this is not the case, then there is an error in the details provided. In addition, in banking institutions the correctness of the current account number is checked automatically by the value of the control key present in the number.

It is worth considering that an entrepreneur is not required to open a bank account. Therefore, the implementation of its activities can occur without opening a bank account. This usually happens in cases where the scale of the entrepreneur’s activities is insignificant, and the entrepreneur himself works alone without hiring employees. All financial transactions take place using cash, and even taxes are paid through the bank's cash desk. In such a situation, the entrepreneur naturally does not indicate information about the bank account in his details.

Application of individual entrepreneur details

In addition to the use of details in contractual documents and documents accompanying the fulfillment of the terms of transactions (acts, invoices, bills and invoices), various details are used in other cases. So, for example, a sign at the place of business of an entrepreneur (cafe, store, other retail location, etc.) must contain his TIN. This is necessary to more fully inform the consumer about who offers certain services and goods.

In this article you can find out how to find an individual entrepreneur, knowing his TIN:

For the same purpose, the TIN and full name of the entrepreneur are present on the cash register and issued when making a purchase or sale or providing services. Tax returns, statistical reports, internal documents are also compiled using the details. In general, the scope of application of the details of an individual entrepreneur is quite wide, and an individual entrepreneur must not only know his details, but also always have a template information letter that can be provided to counterparties at any time.